Email is one of the most important forms of online communication when it comes to doing business, which is why it’s so crucial to choose the right email app for your devices.
If you’re an Android user, you’ll want to make sure the email app you use is designed for Android to ensure it functions smoothly. You should also look for some key features that will let you get more out of your email and get more done in less time.
The Features Your Android Email App Needs
You might be wondering, “why do I need an email app with voice messaging?” The answer is simple: to minimize context switching.
Context switching is a term for the time you spend jumping between different apps and screens throughout the day.
Sure, you can use an email app that just lets you do the basics of sending, receiving, reading, and replying to emails and use a different app for sending text and voice messages, but why not use a single platform to handle all your communication?
Picking an Android email app with built-in voice messages, such as the Spike voice mail message feature, lets you seamlessly switch from emailing to speaking — because sometimes it’s just more efficient to explain yourself verbally.
Sticking with the theme of different communication features, built-in video conferencing is another extremely useful feature to have in your email app.
The less time you spend switching to other video meeting apps, logging in and waiting for others to connect, the more time you have for more productive tasks.
If you need to call a quick video meeting with your team after receiving an email, there’s no better way to do so than with integrated video meetings.
Built-in chat is the third main communication feature you should look for in a new email app for your Android device.
There are a few different types of team chat functionality to look for. For example, there’s conversational email, which turns your traditional email threads into chat-style conversations, thus eliminating repetition and stiff formalities to help conversations flow.
It’s also handy to have the ability to chat both one-on-one and in group chats, so you can create different chat channels around certain projects or topics for you and your team.
Ultimately, the more different ways you have to chat (and communicate in general), the better you and your team will collaborate.
Tasks and to-do lists
Did you know that some email apps can function as lite project management software? That’s right, with the right email app for your Android, you can create to-do lists and tasks and even assign them to your team members to collaborate on them together.
This makes it easier to stay on top of projects in one place, and you can quickly create or update tasks based on email content, even adding attachments that are required to complete certain tasks.
As with other features mentioned in this guide, tasks and to-do lists built into your email app also help you cut down on unnecessary (and potentially expensive) subscriptions to other tools and platforms.
The average person in the workplace spends at least three hours a day dealing with their inboxes. If you had to guess, how much of this time would you say is wasted dealing with low-priority emails?
Things like newsletters, notifications, and marketing emails tend to clutter up your inbox very quickly, making it harder to find and focus on what’s important.
That’s why you and your Android need an email app that has some sort of priority filtering feature to automatically hide low-priority and junk emails, so you can deal with them when you have time.
This prevents you from getting bogged down reading and sorting through low-priority messages, as well as makes you less likely to miss something important among all the clutter.
Another area where people tend to waste a lot of time is searching for old emails that they either sent or received.
It’s very common that you’ll need to find an older message to refer to some information, get someone’s email address, or find an attachment, so your email app should make it easy to find what you’re looking for.
Before you choose an email app for your Android, make sure it lets you search for emails using things like keywords, subjects, tags, and people. It’s also very helpful if you can layer multiple filters together to narrow down your searches.
If you’re someone who tends to open up another app to take notes based on the contents of emails, you’ll find having cloud-based notes built into your new email app is just what you need.
These let you quickly jump between your inbox and notes without the need to switch to another app or screen, and everything is hosted and stored in the same place.
For bonus points, choose an app with collaborative notes that you can share with your team. That way, you can all refer to and update key information related to shared projects and tasks.