Role of XML in EDMS
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Posted By:   zia_Uddin
Posted On:   Thursday, June 22, 2006 05:50 AM

CMS is different from EDMS (Electronic Document Management).EDMS software
has automated the aspect of creating quality
document and brings the benefits to the
organizations. EDMS are based on HTML. XML can be
used to increase the efficiency of the document
managing systems.
I want to know the feature of XML for storage and
retrieval of information to enhance the efficiency
of Electronic Document Management Syst

Please use html tags to format code blocks.

Re: Role of XML in EDMS

Posted By:   Robert_Lybarger  
Posted On:   Friday, June 23, 2006 07:47 AM

This again/still? I don't know where your info is coming from, but it is somewhat skewed. EDMS is a subset of CMS; they are not different animals. And if your EDMS is based on HTML, great, but it is not a requirement that all EDMSs are so designed. Here's some extra homework to go do... find and read up on the OASIS group's DITA concepts. (that stands for Darwin Information Typing Architecture, btw.) It is basically putting discrete document content into a series of XML files so that they can be sourced any number of times into any number of aggregate, cohesive documents. Its like taking common pieces of code, making an API out of them, and putting them into a library, except it is the topic info of your intellectual content that creates document. Now, being XML, it can be manipulated to create end user documents in HTML format, or it can make PDF files, or we are even creating OpenOffice writer (odt) document files from that DITA (XML) source. (Thank God that the ODF format is just XML.) Consider this: if your software documentation has the same detailed instructions to install "Frobnitz v1.0", it makes sense -- "to increase efficiency" -- that you only have one copy of those detailed instructions, right? No sense having several copies out of sync and out of date with each other if they are supposed to say the same thing.
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